Schedule Meetings in Zoom Rooms (Outlook)
You can schedule a meeting with a Zoom Room in Outlook. Booking the room adds a link to the Zoom Room controller to start the meeting. This also shows the room as busy for other users and they are not able to book the room for that time.
- Open Outlook and create a new meeting.
- Invite the desired Zoom Room (Conference Room) by adding it as a required attendee, which will book the room for the specified time.
- Utilize the Zoom Add-In within Outlook to add a Zoom meeting link to the invitation.
- At the scheduled meeting time, use the Zoom Room controller and tap Start to commence the meeting.
- The room's status will be displayed as busy, preventing other users from booking it during your meeting time.
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For further instructions on scheduling a Zoom Room meeting, see the Zoom Support page: https://support.zoom.us/hc/en-us/articles/204848595-Schedule-Meetings-in-Zoom-Rooms-Outlook-#client